APPROVAL OF MINUTES

     Commissioner Barlow moved to approve the minutes of the March 21, 2013, tour, the March 21, 2013, Staff Update meeting, and the March 22, 2013, Commission meeting.  Commissioner Holbrook seconded the motion, and the minutes were approved.  

PUBLIC COMMENT

     Judy Hurst and Robin Weaver from Layton distributed a petition and addressed the Commission regarding safety issues on Country Oaks Drive, Country Lane, and Antelope Drive in their neighborhood.   They would like to see Antelope Drive completed to US-89, which would alleviate the traffic using their neighborhood roads to access US-89 and make their neighborhood safer.  It was noted that the US-89; Antelope Drive, Intersection Improvements project was one of the projects proposed in yesterday’s workshop, and if approved by the Commission, would likely be advertised for construction next spring.  Ms. Hurst and Ms. Weaver expressed their appreciation to the Commission and UDOT for making that happen. 

UDOT SCOREBOARD

     Ahmad Jaber, Engineer for Operations, gave a report on UDOT’s Safety program, and Randy Park, Project Development Director, gave a report on UDOT’s Construction program.

PLANNING AND PROGRAMMING
2013 STIP Amendment #7
Gazex Avalanch Control Project – Funding Adjustment

     Bill Lawrence, Program Finance Director, said this Region Two request is for approval to add $729,325 of STP_FLX_ST funds from the region’s de-obligation fund to the Gazex Avalanche Control project.  The additional funding will allow for the installation of the remaining five systems, out of the seven that were previously purchased using money obtained from a grant.   

Commissioner Millington moved to approve the additional funding for the Gazex Avalanche Control project.  Commissioner Barlow seconded the motion and it was unanimously approved. 

US-89; State Street, 6400 South to 8000 South Project – Funding Adjustment

     Bill Lawrence, said Region Two is requesting approval to add funds to the US-89; State Street, 6400 South to 8000 South project, due to overruns on higher than anticipated right of way costs, old unknown concrete pavement in the middle of the road, and utilities.  They would like to add $1.8 million of NHS funds from the region’s de-obligation fund to cover the overruns.  

Commissioner Holbrook moved to approve adding $1.8 million of NHS funds to the US-89; State Street, 6400 South to 8000 South project.  The motion was seconded by Commissioner Millington and approved unanimously.

US-89; 3300 South to 400 South Project – Funding Approval

     Bill Lawrence said this request by Region Two is for approval to exceed the $3 million threshold on a pavement preservation project.  The region would like to advertise the US-89; 3300 South to 400 South project for $4.1 million, as this is a long and wide pavement section, being almost 4.2 miles in length.    

Commissioner McConkie moved to approve exceeding the $3 million threshold on a pavement preservation project and allowing the US-89; 3300 South to 400 South project to be advertised.  Commissioner Zeenati seconded the motion and it was unanimously approved.

US-40; Gusher to Jct. SR-88 Project – Funding Approval

     Bill Lawrence said this request from Region Three is also for approval to exceed the $3 million threshold on a pavement preservation project.  Region Three would like to advertise the US-40; Gusher to Jct. SR-88 project for $3.815 million.  This is a long pavement section and is in such a remote location, it makes sense to have one longer pavement rehabilitation project rather than two smaller projects.  

Commissioner McConkie moved to approve exceeding the $3 million threshold on a pavement preservation project, and allowing the US-40; Gusher to Jct. SR-88 project to be advertised.  Commissioner Millington seconded the motion and it was unanimously approved. 

I-15 Bridge Rehab, MP 279.5 to MP 282.5 – Funding Transfer

     Bill Lawrence said that Region Three is requesting approval to transfer $4 million from the I-15; South Payson Interchange to Spanish Fork River project back to the I-15; Bridge Rehab, MP 279.5 to MP 282.5 project.  The Department received a good bid on the Payson to Spanish Fork project and does not need the $4 million that was moved to it previously. 

Commissioner Millington made a motion to transfer $4 million from the I-15; South Payson Interchange to Spanish Fork River project to the I-15; Bridge Rehab, MP 279.5 to MP 282.5 project.  It was seconded by Commissioner Barlow and unanimously approved.

Transit Hub & Underpass at Lions Park, Moab Project – Funding Addition

     Bill Lawrence said this request from Region Four is to add funds to the Transit Hub & Underpass at Lions Park project in Moab.  Grand County has been awarded an additional $900,000 of an FTA FY 2012 Paul S. Sarbanes Transit in Parks Discretionary Grant, and would like the funds amended to the current project.

Commissioner Zeenati moved to approve adding $900,000 to the Transit Hub & Underpass at Lions Park, Moab project.  Commissioner Barlow seconded the motion and it was approved unanimously.

SR-265; West of Univ. Ave., Bridge F261 Project – Cancel Proj. and Funding Transfer

     Bill Lawrence said the Structures Division is requesting to remove $1.5 million of FY 2016 NHPP BR Program funding from the SR-265; West of University Ave, Bridge F-261 project and cancel the project.  It is recommended that those funds be transferred to the SR-270; Eastbound, South Connector over 200 West & West Temple project.  The additional funds will allow for the rehabilitation of four additional structures along the 9th South Connector, 300 West, and 400 West (both eastbound and westbound structures). 

Commissioner Millington moved to approve cancelling the SR-265; West of University Ave, Bridge F-261 project, and transferring the $1.5 million to the SR-270; Eastbound, South Connector over 200 West & West Temple project, and add additional scope.  The motion was seconded by Commissioner Holbrook and unanimously approved.
SR-121; White Rocks Canal, Structure 0D-801 Project – Funding Addition

     Bill Lawrence said the Structures Division is requesting approval to add $1 million of FY 2013 NHPP BR Program funding to the SR-121; White Rocks Canal, Structure 0D-801 project, which will allow for the construction of the project.  The existing structure was constructed in 1970, and the deck and superstructure are currently rated in poor condition.  The substructure is rated in fair condition.    Rebecca Nix from Structures provided additional technical information on the project. 

Commissioner Millington moved to approve adding $1 million of FY 2013 NHPP BR Program funds to the SR-121; White Rocks Canal, Structure 0D-801 project.   Commissioner Barlow seconded the motion and it was unanimously approved. 

SR-186 (Foothill Blvd) over I-80, Structure 3C-423 Project – Funding Adjustment & Scope Change

     Bill Lawrence said the Structures Division is requesting approval to add $2.4 million of FY 2016 NHPP BR Program funds to the SR-186 (Foothill Blvd) over I-80, Bridge 3C-423 project.  Also, they would like to combine this project with the SR-186; Parley’s Way, Westbound Ramp project.  Combining the projects for economy of scale and the additional funding will also allow for the project to add rehabilitation treatments, including substructure repair, deck treatments, and girder painting, to eight other structures.  Mr. Lawrence referred to a map in the binders with the location of the structures.

Commissioner McConkie moved to approve the addition of $2.4 million of FY 2016 NHPP BR Program funds to the SR-186 (Foothill Blvd) over I-80, Bridge 3C-423 project, combine this project with the SR-186; Parley’s Way, Westbound Ramp project, and add additional scope.  The motion was seconded by Commissioner Zeenati, and unanimously approved.

Bridge Load Rating Program – Funding Addition

     Bill Lawrence stated that the Structures Division is requesting approval to add $1.32 million of FY 2013 NHPP BR Program funds to the Bridge Load Rating Program.  UDOT has developed a four year plan to complete all bridge load ratings by 2016.  The total program need is $11 million, with $9.68 million currently funded.  ($1.5 million in funding was previously committed by the Joint Highway Committee, using Off System Bridge funds.)  This request will complete the program. 

Commissioner Zeenati moved to approve the addition of $1.32 million of FY 2013 NHPP BR Program funds to the Bridge Load Rating Program.  Commissioner Barlow seconded the motion and it was unanimously approved.

Programming Award Adjustments

     Bill Lawrence said that they are requesting approval for the following programming adjustments at award:  Return and reprogram, at a later date, $1,733,060 of NHS funds from the US-89; 700 South Springville to 300 South Provo project; and return and reprogram, at a later date, $3 million of NHS funds from the US-40; MP 111.32 – MP 113.86, Roosevelt project. 

Commissioner Millington moved to approve the transfer of funding as explained.  Commissioner Barlow seconded the motion and it was unanimously approved. 

Programming Final Voucher Adjustments

     Bill Lawrence stated that they are requesting approval for the following programming adjustments at final voucher:  return $1,397,034.90 of ST_GF_HCP funds back to the program from the I-15; 500 West to Parrish Lane (NB) project; and return $450,076.38 of NHS funds and $194,213.34 of ST_GF_TIF funds, a total of $644,289.72, back to the program, as well. 

Commissioner Cox moved to approve the transfer of funding as explained.  Commissioner Zeenati seconded the motion and it was unanimously approved.

Dixie MPO TIP Amendments
3000 East, 700 South to 1450 South, St. George Project
Indian Hills Drive, St. George Project

     Bill Lawrence said the Dixie MPO Transportation Executive Council approved a TIP amendment to move $536,308 of STP_SU_DMPO funds from the 3000 East; 700 South to 1450 South, St. George project. They committed to complete this project without federal funds and wish to cancel the project.  The DTEC has amended its TIP to reprogram those funds to the Indian Hills Drive, St. George project.  Also, there is a final voucher for the East Dixie Drive, St. George project.  There is $450,498.77 of STP_FLX_DMPO and $180,561.82 of STP_SU_DMPO in available balance.  The DMPO has also requested that those funds be added to the Indian Hills Drive, St. George project.  The total amount to transfer to the Indian Hills Drive project is $1,167,368.59.

Commissioner Zeenati moved to approve the transfer of funding as explained.  Commissioner McConkie seconded the motion and it was unanimously approved.

2014 State Funding Approval

     Bill Lawrence said they are requesting that the following State funded projects and programs be added to the FY 2013 – 2018 STIP, as recommended at the STIP Workshop yesterday:  $30.4 million of State funds to fund Statewide Programs; $125/$6.149/$3 million of projects, per HB 377; and $278.5 million of projects in the FY 2017 Transportation Investment Fund (SB 229).    Mr. Lawrence reviewed the information in detail and there was additional discussion regarding the 10600 South project. 

Commissioner Barlow moved to approve adding the new program amounts and state funded projects to the FY 2013-2018 STIP.  The motion was seconded by Commissioner Millington and unanimously approved.

Bridge Safety Inspection – Funding Adjustment

     Bill Lawrence said the Structures Division is requesting approval to add funding from the NHPP BR program to the Bridge Inspection Program as follows:  in 2013 – $800,000 for Underwater Bridge Inspections; in 2014, 2015, 2016 and 2017 – $1.2 million in each year for Routine National Bridge Inspections.  Further explanation on federal requirements was given by Mr. Lawrence. 

Commissioner Zeenati made a motion to approve the addition of funds to the Structures Inspection Program.  Commissioner Millington seconded it, and the motion was unanimously approved.

OGDEN CANYON PAVEMENT DISCUSSION

     Kris Peterson, Region One Director, presented information regarding procurement options for a preservation treatment in Ogden Canyon.  He noted that Ogden City is currently replacing a water line under UDOT’s roadway, and the city is required to mill one full lane and lateral crossing and replace with new asphalt.  The Department would like to mill and fill the remaining roadway and chip seal the entire roadway, and is considering multiple ways to hire a contractor that will reduce the impacts on local residents.  The options include sole source contracting, a change order into an existing contract, or bidding with very tight restrictions.  Mr. Peterson said there are problems with each option, but the preferred option would be to do a change order into an existing contract. That would help to minimize impacts to traveling public.  Jesse Glidden shared additional technical information on the project. 

Commissioner Millington made a motion to support UDOT in this effort in Ogden Canyon.  It was seconded by Commissioner Zeenati and unanimously approved. 

REQUEST FOR USE OF CORRIDOR PRESERVATION FUNDS
Robins & Winegar – West Davis Corridor

     Lyle McMillan, Director of Right of Way, distributed a handout and reviewed the Corridor Preservation budget and obligations.  Commissioner Holt suggested adding a line item to the spreadsheet to show reimbursements to the fund, and a line item for revenue.  Mr. McMillan said the first request is in the West Davis Corridor where the current plan is to build an interchange.  There is 15.34 acres of vacant land that is zoned as light industrial, and has been appraised for $2,148,000.  The Advisory Council has reviewed the request and recommends purchase of the property. 

Commissioner McConkie moved to approve the purchase of the Robins & Winegar property.  Commissioner Barlow seconded the motion and it was unanimously approved.

BAC Kaysville, Developer – West Davis Corridor

     Lyle McMillan said this request is also in the path of the West Davis Corridor and is located adjacent to the property just approved.  The property is vacant land owned by two developers, is 1.9 acres, and zoned as mixed use development.  It has been appraised at $256,500.  The Advisory Council has reviewed this request and recommends purchase of the property. 

Commissioner Zeenati moved to approve the purchase of the BAC Kaysville, Developer property.  Commissioner Holbrook seconded the motion and it was unanimously approved.

INFORMATIONAL ITEMS
FHWA Report

     James Christian from FHWA reported on the FY 14 budget released by President Obama, and highlighted the highway related portions of the budget.   

Commission Committee Reports

     Commissioner Holt commented that Commissioner Cox attended the last CIB meeting.  Commissioner Cox talked about the CIB meeting and also noted that the JHC Committee meets next week in St. George.  Commissioner Barlow noted that the Corridor Preservation Advisory Council met, and they saw the results of that meeting today.  Commissioner Holbrook reported on that UTA Board, and mentioned the recent opening of the Airport TRAX line.  Commissioner McConkie stated that he missed TransCom yesterday, due to the workshop.  Chairman Holt said that he would be working on some new committee assignments for next month. 

Upcoming Transportation Commission Meetings

     The next regular Utah Transportation Commission meeting is scheduled for Friday, May 10, 2013, in Vernal, Utah.  The following dates and locations have been scheduled: 

June 2013 – Cancelled
July 18-19, 2013 – Ogden (new dates)
August 15-16, 2013 – Heber City
September 12-13, 2013 – Logan
October 10-11, 2013 – Moab
November 14-15, 2013 – Tooele
December 6, 2013 – Salt Lake City

The following Commissioners, staff members and others were in attendance:

_____________________________________________
                     LeAnn Abegglen, Commission Secretary