2. Business
  3. Consultant & Engineering Services Contracts
  4. Consultant Financial Screening

Consultant Financial Screening

Financial Screening

Financial Screening is required for firms interested in becoming eligible for UDOT Consultant Services contracts as prime or subconsultants, per 2 CFR Part 200 Subpart E (Cost Principles) and 48 CFR Part 31 (Federal Acquisition Regulations (FAR)).  Please contact Audrey R. D’Ambruoso at (801) 965-4138 or adambruoso@utah.gov with questions or inquiries regarding the financial screening process.

Consultants will need to be financially screened to the level required by the type of contract and services they will be performing.  A firm does not have to have an approved financial screening to be selected for a contract, but must have financial screening approval in order to have a contract awarded. 

The purpose of financial screening is to provide reasonable assurance that the consultant’s financial statements, presented Indirect Cost Rate (ICR), hourly billing rates, and direct costs comply with 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Federal Acquisition Regulations Part 31), and Utah Rule R907-66-7(2) (Consultant Financial Screening and Auditing).

Per Utah Administrative Rule R907-66-7 (2) (Consultant Financial Screening and Auditing), consultants are required to submit their firm’s financial screening application (including all required supporting documents) within 90 days of their most recent fiscal year-end or 60 days prior to the anniversary date of their previous financial screening application approval, whichever occurs first. Consultants that require an extension may send a request to csscreening@utah.gov for consideration.

The financial screening process consists of verification, risk assessment, desk review, and audit procedures as necessary to:

  • Accept a firm’s presented indirect cost rate(s), or
  • Recommend adjustments to presented rate(s) in order to accept compliant rate(s), or
  • Develop/provide rate(s) to new entities that do not have an existing financial history, or
  • Develop/assign acceptable rate(s) for non-compliant consultant presentations, or
  • Reject presented rate(s) when processes listed above do not result in reasonable assurance of compliance, or
  • Provide financial screening approval for firms that do not present/ require indirect cost rate(s).

UDOT Guidance on Coronavirus Legislation to A&E Firms

In response to the Coronavirus Pandemic a number of federal laws have been enacted to provide economic relief to individuals and business entities. The relief may be received through forgiven loans, and credits for payroll costs and associated payroll taxes.

In response to requests for guidance on how to account for PPP loan forgiveness and payroll credits amounts within a consultant’s indirect cost/overhead rate submission, UDOT has published the following document:

UDOT Guidance on Coronavirus Legislation to A&E Firms