Making a Purchase / Procurement
If you are seeking to make a purchase for you or your team. There are several ways to make a purchase in line with UDOT policies, UDOT administrative rules, and Utah Procurement Code. Please see below for the steps to making a purchase here at UDOT.
Additionally, UDOT has warehouses throughout the state that have consistent supply of inventory items that can be transferred from the central warehouse in Salt Lake City to your nearest regional warehouse, or directly purchased from the warehouse for projects, programs, and maintenance stations.
Steps for Making a Purchase
Step 1: Does the purchase have software or hardware?
Step 2: Check Utah Correctional Industries (UCI)
UCI contacts are mandatory use contracts for all executive branch agencies, so if your purchase aligns with one of the following products or services you should contact UCI for pricing:
- Apparel, Embroidery, and Silk-Screening
- Document Scanning
- Green Thumb
- Seating and Upholstery
- Asbestos Abatement
If you would like specific examples, please see this document (Utah Correctional Industries Product and Services Offered) or contact UCI at firstname.lastname@example.org
Step 3: Search UDOT Agency Contracts
Procurement Service creates UDOT specific contracts that should be researched for availability of the product or services that you seek UDOT Agency Contracts. Here you will find all the contracts that UDOT Procurement Services already has with various vendors, contractors, and consultants. If you are in need of help navigating the page please reach out to anyone in the Procurement Services Division
Step 4: Search State Contracts
If you cannot purchase the item from UCI or on a UDOT Agency Contract. State Procurement code requires that you must purchase from a state contract first, if available. Searching for state contracts is easy via State Contract Search Page. Here you will find all the contracts that state already has with various vendors. If you are in need of help navigating the page please reach out to anyone in the Procurement Services Division
Step 5: Working with UDOT Procurement Division
If you are unable to find the procurement items you seek via the the above steps you should reach out to UDOT Procurement Division. The team in procurement is here to help you navigate Request for Proposals, Invitations for Bids, Sole Sources, as well as other procurement instruments.
Purchasing Resources and FormsProcurement Forms Terms and Conditions Procurement Services Online (PSO) UDOT Agency Contracts State Contracts Utah Public Procurement Place
Steps for working with any UDOT Warehouse
Step 1: Search for Inventory on Hand
To search for inventory quantities on hand at any of the UDOT warehouses, you can search using the button at the bottom of the page “Inventory On Hand”. You can search for inventory items by warehouse, by commodity code, or by commodity description.
If you would like to add items to regular stock at the inventory, please reach out Shad Brunson, Director of Procurement.
Step 2: Placing an Order with any UDOT Warehouse
There are several UDOT warehouses throughout the state that hold inventory for use by stations, administration and various programs or projects. The following are the warehouses and their contacts:
Central Warehouse – 7042
Tracie Montano,Warehouse Coordinator
Purchasing Agent I
Financial Analyst II
Price Warehouse Manager
Cedar City- 44400
There are two ways to order an inventory items from one of the UDOT Warehouses, you can either buy the inventory item directly from a warehouse (FI-125 Form) or transfer an inventory item to your warehouse for use later (FI-126 Form). These forms and examples of how to fill out the forms can be found by using the “Warehouse Forms” button at the bottom of the page.
Once you have found the inventory item you need you can email these forms to one of the contacts at the contacts above at the appropriate warehouse you wish to order from.
Step 3: Order Verification
Once the order has been submitted, a member of the warehouse staff will verify by email that the order has been received. If you do not hear from a member of the warehouse staff please contact Shad Brunson, Director of Procurement.
Step 4: Order Confirmation
Once the order has been pulled and double checked for accuracy, you will be notified that the order is ready to be picked up. This notification will also include any shortages, variances, or out-of-stocks.