The Department’s Statewide Access Management Program is charged with protecting access to the state highway system through a responsible and controlled permitting process. State and Federal Law requires the Department to regulate the number, size, location, and use of access points (streets and driveways) connecting to this highway system.
Failure to effectively manage state highway access can result in an increase in accidents, an increase in traffic congestion, and a significant decline in the operating speed of the highway. Poorly managed access management programs can also lead to increased transportation costs and a decline in air quality standards.
In contrast, an effective access management program helps reduce property damage, personal injury, and vehicle or pedestrian-related fatality rates, while also improving traffic flow and circulation for the traveling public.
For these reasons, the Department has established the Statewide Access Management Program. This program is administered directly through the Department’s four Region Permitting Offices with coordinating oversight from the Department’s Central Right-of-Way Division in Salt Lake City.
It is important to know a Conditional Access Permit application must be submitted and approved by the Department before an access point on a state highways is constructed, modified, relocated, or closed. A Conditional Access Permit application is also required if there is a change of use or intensity on a property with an existing access point, or if the use of a nonconforming access point has been discontinued for a period of 12-months or more.
It is equally important to understand the Conditional Access Permit application process can be complex, time-intensive, and require a substantial resource commitment on the part of the applicant. As a result, the Department requires all applicants to contact the appropriate Region Permitting Office to schedule a pre-application coordination meeting before applying for a permit.
To that end, our professional staff understands the underlying access management principles. They have a solid knowledge-base of the program requirements and they are dedicated to help the applicant:
1. Determine the feasibility of a proposed access point and;
2. Successfully navigate through the application process if the proposed application can meet minimum permitting requirements.
- QUICK START GUIDE (Pre-Application Meeting)
Scheduling a pre-application meeting is the starting point for exploring whether a new or modified access point (street or driveway connection to a state highway) is feasible under state and federal law. This Quick Start Guide is designed to aid interested parties in quickly getting a pre-application meeting scheduled.
- STEP TWO: Technical Application Preparation Packet
STEP TWO: This packet contains more technical information geared towards site design, engineering, plan, and other development-related requirements. The contents herein are covered during the pre-application meeting, but this guide was put together to aid the applicant and their development team to efficiently assemble all of the application components necessary to submit a fully completed application the first time. By carefully following the Step Two packet and ensuring conformance to its requirements the applicant can significantly speed up the overall processing and review times associated with the Conditional Access Permitting process. To that end, please become familiar with the contents contained within Step Two. More importantly, make sure your design team applies best efforts to incorporate all of the identified requirements from the start.
- HOW TO GUIDE (Submit Completed Application)
When the Pre-Application Meeting process is completed, and the applicant has assembled all of the required documents to submit a completed application, the rest of the online application process is really easy to complete. When you are ready to submit a completed application follow this simple steps:
- Access Category Identification Map
The Access Category Identification Map is a statewide map showing the various access categories as they are assigned to each state highway. Access categories are used to determine the minimum allowable spacing of highway features such as signal spacing, street spacing, driveway spacing, etc. For more information about access categories please review Utah Administrative Code R930-6-6(2).
- Traffic Impact Study Guidelines
The Traffic Impact Study Guidelines are designed to provide the basis for developing, clean, uniform, and consistent traffic impact studies when required by the governing administrative rule UAC R930-6. This document provides a basic overview. It includes a number of scope-related details and concludes by providing guidance on exactly how the information in the study needs to be formatted in a report outline. Additional information may be provided during the pre-application meeting if a Traffic Impact Study is required as part of the Conditional Access Permitting process.
- Variance Request Form
Conditional Access Permit applicants seeking a variance from design standards per Utah Administrative Code R930-6-9 must submit a thoroughly detailed variance request using this form along with a completed Conditional Access Permit application.
- Variance and Application Appeal Process Document
This one-page document provides a brief overview of the Department’s appeal process.
- Appeal Form & Instructions
This appeal form and accompanying instructions is provided to the applicant in conformity with Utah Administrative Code R907-1, and Utah Code Title 63G Chapter 4, Administrative Procedures Act. When fully completed this form serves as the request for agency action, which initiates the Department’s informal access-related appeals process when a conditional access permit, variance request, or encroachment permit has been denied.
- Utah Administrative Code R930-6 (Access Management Rule)
- Application Completion and Submission Best PracticesThis document was created to provide additional applicant guidance in terms of best practices for working through the Conditional Access Permit process. It captures and shares number of lessons learned, it aids with the strategy development process, and it helps to establish realistic permitting expectations.
- Property Owner Statement FormThis form is required when an applicant is voluntarily closing or consolidating an existing access connection to mitigate impacts of a proposed change in access.
- Permit Contact Information
- Right-of-Way and Local Government Pool (certified pool of approved appraisers)This link is used to identify the Department’s certified pool of approved access appraisers. As required by Utah Administrative Code R930-6-(8)(7)(e), an applicant proposing a break or modification to a “Limited-Access” control line for purposes of serving private property must first obtain the fair market value of the proposed access through a qualified appraiser identified on this list. For qualified appraisal contacts please see tab number four (4) “Complex Appraisal Services.”
- Corridor Visualization ExplorerThe link above provides an excellent introductory education on the fundamental principles of Access Management. The narrated slides are covered in only seven minutes. Once the introductory video is reviewed, all access management program stakeholders are encouraged to visit this interactive website: Corridor Visualization Explorer Tool. This is the direct link to the Interactive Corridor Visualization Explorer Tool, which promotes increased applicant education and collaboration. It also provides prospective applicants an opportunity to learn about the generalized effects various access management techniques impart on surrounding communities and highway corridors. This is accomplished through a simple interactive web module that requires no sign up or sign in. Resource Credits: This resource is provided with credit to The Teach America Corporation and Louisiana’s Department of Transportation & Development who have done an amazing job of putting this interactive tool set together.
- Benefits of Access Management [FHWA Educational Brochure]This trifold brochure provides a good generalized overview of basic access management program principles. It is divided into three major discussion areas including: access spacing, turning lanes, and median treatments. More specifically, it includes brief discussions on signal spacing, driveway spacing, left turns, indirect turns, right turns, roundabouts, medians, and business concerns. This brochure is a tool that is intended to aid in applicant education efforts by providing a generalized program concept overview. For UDOT specific Access Management Program requirements, please refer to Utah Administrative Code R930-6 above.
- Safe Access is Good for Business [FHWA Educational Brochure]This is another FHWA-based applicant education brochure that provides a good overview of generalized access management program operating principles as applied to a number of brick and mortar business environments. Again, for UDOT specific Access Management Program requirements please refer to Utah Administrative Code R930-6 above.
- Raised Median ToolkitThe purpose of the Assessment Tool is to guide decision-makers to determine the appropriateness and potential benefits of raised medians on specific roadway corridors. Potential users of this tool include planners, design engineers, traffic engineers, and project managers.
- FHWA-Interchange Access Change Request Guidance DocumentThis document is being provided as supplemental applicant education material, and is a beneficial source of information for any applicant proposing to temporarily break any NO ACCESS line on the Interstate system in Utah. More specifically, this document is intended as an educational resource for any applicant preparing to complete the UDOT-FHWA 8 Point Policy Form. In short, a review of this document is highly-recommended prior to completing the UDOT-FHWA 8 Point Policy Form (see p.4 and appendices A & B).
- Apply Online (Online Permit System)This link takes the applicant directly to the Department’s Online Permit System, where new applicants can register to use the system, and returning applicants check various permit statuses. The applicant is required to complete the Step One Pre-Application Concept Meeting with the appropriate Region prior to applying online. Please make sure this step is completed prior to filing for a new application using the Online Permit System.