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Civil Rights

Civil Rights

Mission Statement

The mission of the office of civil rights is to implement, administer, and promote an active, ongoing civil rights program as required by Federal Highway Administration (FHWA) regulations in the Title VI, on-the-job training (OJT), contract compliance, and disadvantaged business enterprise programs. We foster and promote the highest professional standards for all our customers’ needs. We render objective, fair, and timely decisions.

Title VI Program

Mission Statement

The Title VI Program was established to carry out the Utah Department of Transportation’s commitment to ensure that the most fundamental principles of equality of opportunity and human dignity are upheld in all decisions and in any activity or process receiving federal financial assistance as UDOT conducts its business, sets it policy, delivers its projects, and provides its services to any member of the public that we serve on the grounds of race, color, national origin, sex, age, disabilities, gender identity, sexual orientation, or low income. FTA-assisted benefits and related services are made available and are equitably distributed without regard to race, color, or national origin.

Objectives

UDOT is committed to achieving full compliance with Title VI of the Civil Rights Act of 1964 and all related non-discrimination laws. Through its policies, assurances and procedures, UDOT makes every effort to ensure that no person is excluded from participation in or denied the benefits of any UDOT program or activity on the basis of race, color, national origin, sex, disability, age, gender identity, sexual orientation, or income.

The Title VI Program ensures compliance by:

  • Conducting internal and external compliance reviews.
  • Conducting Title VI training to staffs, suppliers, vendors, contractors, local governments and other UDOT sub-recipients of federal funds.
  • Developing Title VI compliance information for internal and external dissemination.
  • Processing the disposition of Title VI complaints received by the UDOT.
  • Providing oversight and monitoring that provisions of Executive Orders on Environmental Justice and Limited English Proficiency (LEP) are carried out under Title VI program jurisdiction.

Title VI Discrimination Complaints

The Title VI discrimination complaint procedures are intended to provide aggrieved persons an avenue to raise complaints of discrimination regarding the Utah Department of Transportation’s (UDOT) programs, activities and services as required by statute.

The following procedures cover complaints filed under Title VI of the Civil Rights Act of 1964 and the Civil Rights Restoration Act of 1987.

Any person who believes they, or any specific class of persons, to be subjected to prohibited discrimination prohibited may by themselves or by a representative file with a written complaint.

A complaint must be filed no later than 180 days after the date of the alleged discrimination, unless the time for filing is extended by the FHWA. Utah Department of Transportation will ensure that all complaints are sent to the appropriate authority for disposition.

Complaints alleging violations of Title VI by the Utah Department of Transportation should be filed in writing directly with the following FHWA agencies:

Federal Highway Administration – Utah Division
2520 W 4700 S, Suite 9A
Salt Lake City, UT 84129

Or

Federal Highway Administration
Office of Civil Rights,
HCR-20, Room E81-320
1200 New Jersey Avenue, SE
Washington, DC 20590

Complaints alleging violations of Title VI filed against a sub-recipient to Utah Department of Transportation (e.g. contractor, consultant, etc.) may be filed in writing with Utah Department of Transportation at:

Utah Department of Transportation
Civil Rights Division
P.O. Box 141520
Salt Lake City, UT 84114-1520

Additionally, complaints filed against sub-recipients to SHA may be filed with FHWA or the U.S. Department of Justice at:

Federal Coordination and Compliance Section – NWB
Civil Rights Division
U.S. Department of Justice
950 Pennsylvania Avenue, N.W.
Washington, D.C. 20530

PDF Downloads:


Title VI Complaint Form

Title VI Complaint Disposition Procedures

Title VI Complaint Form (Spanish)


Title VI Complaint Disposition Procedures (Spanish)

Disadvantaged Business Enterprise (DBE) Information

DBE Policy Statement

It is the policy of the Utah Department of Transportation to take all necessary and reasonable actions to ensure that Disadvantaged Business Enterprises (DBE) as defined herein shall have reasonable opportunity to participate in the performance of contracts financed in whole or in part with US Department of Transportation (DOT) funds.

Objectives

The objectives of this policy are to:

  • Ensure nondiscrimination in the award and administration of DOT assisted contracts;
  • Create a level playing field on which DBEs can compete fairly for DOT assisted contracts;
  • Ensure that the DBE program is narrowly tailored in accordance with applicable law;
  • Ensure that only firms that fully meet eligibility standards are permitted to participate as DBEs;
  • Remove barriers to the participation of DBEs in Federal aid contracts;
  • Assist the development of firms that can compete successfully in the marketplace outside the DBE program; and
  • Provide appropriate flexibility in establishing and providing opportunities for DBEs.


Responsibilities

Implementation of the DBE Program is accorded the same priority as compliance with all other legal obligations incurred by the Department in financial assistance agreements with DOT.

  • The Civil Rights Manager shall be the DBE liaison officer, who shall have direct, independent access to the Executive Director concerning DBE program matters. The Civil Rights manager shall be responsible for implementing all aspects of the DBE program. Adequate staff will be assigned to administer the DBE program.
  • The Resident Engineer or the Consultant Engineer is responsible for supervision of the DBE participation covered by the Contract.

Please Note: All DBE, Contractor and Prequalification Request are now being processed through Project Explorer & Masterworks. A log in is required. See button below to request access.

DBE Resources - Downloads and Helpful Links

Civil Rights – Federal-Aid Projects

Federal-Aid Projects (Forms)


PDF, Excel, Word Doc. Downloads:

Annual Training Reconciliation Report
– Reimbursement (Excel)

C-130 OJT – Training Commitment Form (PDF)

C-131 – EEO Bulletin Board Project Review (PDF)

C-136 – Labor and EEO Interview of Workers (PDF)

C-137 – Civil Rights Documentation Requirements on Federal Aid Projects (PDF)

C-138 – Final Payment Checklist (PDF)

C-139 – Training Hours Reimbursement Affidavit Prime (PDF)

C-139A – Training Hours Reimbursement Affidavit Sub-Contractor (PDF)

C-141 – DBE Commercially Useful Function (CUF) Project Site Review

(Excel form that includes calculations for trucking)

C-141 – DBE Commercially Useful Function (CUF) Project Site Review

(PDF version to be used on IPADs)

DBE Commitment Change Order Instructions (PDF)

DBE Current Commitment Calculation (Excel)

DBE Hold Harmless Agreement (Word)

EEO Complaint Procedure Form
(Excel)

EEO and Labor Complaint Form (Word)

EEO Meeting Documentation Example (Word)

OJT Hours Worksheet – Example (Excel)

OJT Training Reimbursement Form
(PDF)

Equal Employment Opportunity (EEO) / Labor Information

EEO Bulletin Board Posters for Download (PDF and Web Links)

Form FHWA 1022 – Notice poster

Form FHWA 1022 – cartel de Aviso

Form EEOC-P/E-1 – Equal Employment Opportunity is “The Law”

Form EEOC-P/E-1 – “EEO is the Law” Poster Supplement

Form EEOC-P/E-1 (spanish) – La Igualdad De Oportunidades De Empleo Es La Ley

Form EEOC-P/E-1 (spanish) – Suplemento del documento “EEO es la Ley”

Form WH 1321 – Employee rights under the Davis-Bacon Act

Form WH 1321 (Spanish) – Derechos del empleado bajo la ley Davis-Bacon

Form WH 1088 – Your Rights – Federal Minimum Wage (Link)

Form WH 1088 (Spanish) – Derechos del empleado – salario minimo federal

Form OSHA 3165 – Job Safety and Health – It’s the Law (Link)

Form OSHA 3167 (spanish) – Seguridad y salud en el trabajo – Es la ley!

Form WH 1420 – Employee rights under the family and Medical Leave Act of 1993

Form WH 1420 (spanish) – Derechos y responsabilidades del empleado baho La Ley de Ausencia Familear y Medica de 1993

Form WH 1462 (Color) – Employee Rights – Employee Polygraph Protection Act

Form WH 1462 (Spanish) – Derechos del Empleado – Ley Para La Proteccion del Empleado contra la Prueba del Poligrafo

USERRA – The Uniformed Services Employment and Reemployment Rights Act

Pay Transparency Nondiscrimination Provision

Title VI Non Discrimination Poster

Title VI Non Discrimination Spanish Poster

Civil Rights Training